The selection criteria sheet will be filled out and kept on file. Ersea stands for eligibility, recruitment, selection, enrollment and attendance. There is a current waiting list that is ranked according to the current selection criteria. Head start program policies and procedures selection process policy. When approved, the revised screening form ersea9 and the selection process ersea10 will be included in the application. Discussions of each key area will focus on the questions that programs must consider in order to implement a program that meets the needs of their community. Eligibility, recruitment, selection, enrollment and.
Sep, 2016 guidelines must be approved by ersea manager before they are allowed to participate in the program. Head startearly head start ersea policies eligibility. What are the categories of eligibility besides income eligible. Selection criteria are verified by ersea coordinator assistant, family services staff and. Eligibility, recruitment, selection, enrollment, and attendance ersea defines how head start programs recruit, select, and enroll children and families. Discover resources to help programs assess the needs of their communities and recruit. Eligibility, recruitment, selection, enrollment and attendance ersea preschool services currently selected. Use your community assessment to establish selection criteria that prioritize children for enrollment. Criteria point s assigned points income foster child top priority 999 homeless top priority 999 public assistance tanfssi 500 income 0100% of poverty guidelines 500 income 100%% of poverty guidelines 300 over income 0 age three years old 500. I eligibility, recruitment, selection, enrollment and attendance espanol the policy clarifications below do not reflect the updates to the head start program performance standard 5 released on feb. Program staff must verify each childs eligibility and include an employee signed.
The program establishes and implements these eligibility criteria in accordance with the head start performance standards. Priority of selection goes first to the highest number of selection. Family service dept and staff ersea manager fam srv monitor cp reports oi prior to. Conduct behaves in a manner that supports the agencys mission and follows personnel policies and. Income eligibility is good for that enrollment year and the year immediately following. Evaluate, design and monitor systems to process enrollment applications, including determination of eligibility and selection criteria. Careful planning and preparation ensures that you have the necessary data to develop and implement your selection criteria. The purpose of the meeting is to ensure full enrollment at all times, to staff families with the same number of points on the selection criteria and to discuss families needing scholarships. Updates began to the selection criteria, recruitment plan, and policies and procedures began march 16th 2016. Eligibility, recruitment, selection, enrollment and attendance. Determining, verifying, and documenting eligibility.
Pdf, the data is a subset of the annual program information. The ersea specialist will provide the following training annually. Provide input and solutions to develop andor revise the agencys ersea systems and agency policies and procedures. Ersea1 recruitment 118 ersea2 age and eligibility verification 118 ersea3 eligibility duration 118 ersea4 records 118 ersea5 violation of eligibility determination regulations 118 ersea6 eligibility training 118 ersea7 selection criteria 118 ersea8 enrollment and eligibility 118 ersea9. Documentation must be present within the file for all the following criterion age eligible applicant is eligible for ehs03 yrs. Ersea violation ruleersea southern oregon head start. In providing head start services to families in dona ana county, the head start performance standards will be the basis for the services that are offered. Eligibility, recruitment, selection, enrollment and attendance ersea type name ersea handbook. Determining, verifying, certifying and documenting eligibility. Eligibility is a critical component of and first step in the implementation of eligibility, recruitment, selection. Selection criteria this section is intended to capture information about the family and how the selection criteria apply. Analysis of the assessment information will be used to set criteria that define the types of children and families who will be given priority for recruitment and selection and developing long and short term goals in the strategic and grant planning process, including locations of sites. Enrollment, selection ersea coordinator, paulette jeter.
The frequently asked questions and a webinar on the rule are. Eligibility, recruitment, selection, enrollment, and attendance policy id. She was later promoted to ersea coordinator, which is her current position with central texas 4c, inc. It is paulettes responsibility to make sure that the application and enrollment process for entering head start is fair and valid and that the database is kept. This event will also explore how selection criteria and. Form 5050 selection criteria prioritization clarifications and definition.
Emergency treatment and consent form revised 412019. Physical and dental exam procedure revised 8202019. Human resources director will follow up with the case. Recruitment, selection, enrollment, and attendance ersea. Authorization to release confidential health information procedure revised 5222019. Enrollment and attendance ersea in early head start and. Operationsersea coordinator ensures that the programs adhere to the head start act regulations performance standards, and state and local requirements regarding ersea and office operations. Assist in the planning, develop and implement enrollment, recruitment, selection, eligibility and attendance ersea. Ersea 1 recruitment 118 ersea 2 age and eligibility verification 118 ersea 3 eligibility duration 118 ersea 4 records 118 ersea 5 violation of eligibility determination regulations 118 ersea 6 eligibility training 118 ersea 7 selection criteria 118 ersea 8 enrollment and eligibility 118 ersea 9 enrollment 118. Delegates must assign points to the selection criteria categories and submit to lacoe, along with the ersea procedures and proper approvals, by april 1 of each year.
Performance standard compliance and mandated reporting ersea16829cv. The ersea eligibility, recruitment, selection, enrollment, attendance. Mar 11, 2020 ersea governs how programs determine eligibility, enroll children, and track attendance. The age of children and eligibility criteria of the family is verified.
Early head starthead start application for services. The programs selection criteria ensure priority given to income eligible and categorically eligible children. It is the policy of nfcd to select eligible applicants based on greatest need using the criteria and the rating scale approved by the policy council. Staff can describe when the selection process is updated to ensure families with the most need are being served. In the event that it is not possible to fill 90% of slots with income or categorically eligible families, the remaining slots, not to exceed 35%. Dona ana county is the target service area of the dona ana county head start program. Once it is approved by pc, the screening form and selection criteria are then forwarded to the ecs board for its approval. Prepared for the office of head start by icf international. If the ersea coordinator indicates that the program does not have selection criteria, ask the coordinator to explain how children are selected for enrollment. The head start program will perform a community assessment once over the five year grant. Additional criteria additional information captured from page 1. Finding the keys to ersea western kentucky university.
Staff will adhere to waitlist, selection and enrollment procedures. To ensure that the program has an effective ersea committee that will enhance the programs. To ensure that eligibility, recruitment, selection. The program has a formal process for establishing selection criteria and for selecting children and families that considers all eligible applicants for head start services. This policy relates to head start performance standards 45 cfr part. The selection criteria is used to identify families with the greatest need for services. Selection criteria policy southern oregon head start. This institute will also explore how selection criteria and. Selection points chart expectant mother 20192020 expectant mother application english 20192020 printable expectant mother application amharic 20192020 printable. Obtaining an ersea credential is the next progression in a head start ersea professionals career. Bishop indian head start ersea policies and procedures. Selection is a formal process and all applications are systematically considered for enrollment, criteria considered includes income, age, points, and other factors as determined by the program. The information gathered will be used to rank the family once eligibility has been. A eligibility, recruitment and selection monitoring and quality assurance tool 102012 386 7.
Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. I eligibility, recruitment, selection, enrollment and. Eligibility points are points based on selection criterion established by federal and state regulations, and the community assessment. Ersea eligibility, recruitment, selection, enrollment, and attendance train the trainer. Ersea professionals who want recognition for their professional achievement and who want to unlock new career paths come to hs university for their credentials. Program has a system to ensure that staff follows federal enrollment and eligibility requirements. Prioritizing eligibility and meeting the greatest need eclkc.
Each eligible family will be presented at the weekly ersea. Southern seven head start early head start eligibility, recruitment, selection, enrollment, and attendance ersea procedures. Hswc determines eligibility at the time of application. Ersea governs how programs determine eligibility, enroll children, and track attendance. Training on the ersea policy will be done yearly for the governing body. The selection criteria is initially entered into promis to start the prioritization process for each. Dhs, head start program policy ersea 1 subject determining. Ersea plan january 20 1 eligibility, recruitment, selection, enrollment and attendance ersea plan philosophy it is the intent of the program to be sensitive and responsive to the specific priorities of each community and its head start and early head start population.
Reviews ersea documents completed by family service staff for accuracy and completeness, including head start and state preschool applications, start intakeenrollment packets, and certification, recertification and family update. Director, ersea consultant, ersea committee, family. Eligibility ersea eligibility, recruitment, selection, enrollment, and attendance ersea tasks are some of the most important work performed by head start programs. To ensure that at least 10% of available slots are filled. Oversee processing applications for accuracy and timeliness. As of 2114 all children on the waitlist must have verified eligibility documentation on file. Thoughtful selection policies and procedures ensure that children who would benefit most from head start services are identified and enrolled. Ersea eligibility, recruitment, selection, enrollment.
Ehshs selection process when a family contacts the program for the first time, staff completes a selection criteria worksheet for each family. Not more than 10% of the enrollment shall be filled with overincome children. Explore materials and tools to help programs market their services, and develop and implement selection criteria. Eligibility, recruitment, selection, enrollment, and. Determining selection criteria determining ersea issues in ca using the ca to determine recruitment strategies developing a selection process establishing criteria determining disabilities criteria maintaining wait lists monitoring the selection process enrollment and reenrollment maintaining full enrollment ehs transition eligibility.
Bishop indian head start ersea policies and procedures ersea. To plan for the community assessment process, ehshs programs organize a community assessment ca team. Documentation is present to reflect how eligibility is determined. Eligibility, recruitment, selection, enrollment, and attendance ersea. Southern seven head startearly head start standards of conduct in addition to the southern seven health department standards of conduct, all employees, consultants, and volunteers within the head start division shall abide by the following standards of conduct pursuant to head start performance standard 2. Parental status family constellation two parents receiving an adoption subsidy one parent parent is 1921 years old parent is 18 years old or younger foster child child is a ward of the state, but living with birth parents. One 1 cluster, processing between 700800 applications a school year.
601 713 1183 97 618 249 1165 341 1376 640 565 564 918 950 777 1222 1095 501 263 802 499 926 295 794 541 806 100 652 972 944 502 1093